Inventive HRMS Intranet Technologies to Get a Smoother Organizational Workflow

The much comprehensive intranet is used for a set of private networks that are present in a company using networking expertise as an instrument for facilitating communication between workgroups or people. Intranet portal makes notable improvements in the entire domain for knowledge of employees of an organization and data sharing ability. Organization personnel are able to distribute, categorize and control the information, share calendars and make numerous other collaborations in a user friendly environment anywhere and anytime they want to. With an intranet employee portal, communication between a company’s members can easily be facilitated, maintaining an effective work environment.

Quick Tasks with Employee Self Service
One time saving technology by intranet portals is the employee self service system. With the technology employees can easily access necessary information without contacting their line manager or HR team. With the availability of a central storage location storing information has become much easier, so rather than calling or emailing HR department the information can be availed through this innovative technology. Whether its access to handbooks of a company, newsletter, requesting holidays, applying for jobs or health and safety documents, all of these tasks are made convenient through employee self service system.
HR management for reducing stressful works

Another crucial concern for any organization is HR management. A helpful Human Resource Management System can efficiently relay processes of daily HR activities with proficient information technology. Newest innovations in information technology services have considerably improved cost efficiency in organizations. Some examples of these technologies are appraisal system, human resource payroll system, integrative corporate management systems and software as a service (SaaS). All these systems are integrated for mitigating the HR department of their bulky and stressful workloads. 

Getting familiar with benefits
Important administrative activities conducted by HR department are vital and common for all organizations. Functions of HR department are included in the field of evaluation, recruitment, appraisal, payroll, etc. With the initiation of inventive human resource management systems, companies and their HR departments quickly began realizing its benefits like automated processing of HR functions and database management services. Being influenced through the system’s innovative benefits, organizations migrated to the automated HRM system.

HR applications
Irrespective of the organization’s size, the software is highly useful for managing data employee wise, salary information, their skills, records, confidential files and other related things. To provide more ease in HR workflow and make it more user friendly, developers have formed different modules in these applications like self service module, work schedule module, payroll module, HRMS, recruitment and other modules. Their diverse functions help to maintain smooth workflow in diverse job areas.

HRIS for resolving issues
Human resource information systems applications must be initiated by organizations to identify other companies going through similar issues of human resource certainly in case of information technology. With the unmatched effectiveness of HRIS, the systems are able to produce effective and much faster outcomes that can only be done on a paper.

Industries can face growth in a proper and much faster manner with the proper installed applications on their systems to improvise with rigorous and diverse workflow. Effective and error proof functions always leads to betterment of organizations.

Intranet Portal Applications for Precise Work and Effective Management

A modern and inclusive intranet portal means that there you can find a standardized user interface (UI) in addition to an inbuilt system to confirm user authentication. In simple words, the user can access the portal by signing in rather than visiting it simply. You’ll note an increase in knowledge domain of employees of an organization and improvement in data sharing and accessibility. The technology lets company’s management to aggregate, distribute, categorize information and facilitate collaborations in a user friendly manner. Among the significant applications of intranet portal is the highly crucial employee portal. The intranet consists of various useful workflows and applications, providing accessibility to the whole office processing anytime you would like in a highly secure environment. Portal system for employees facilitates improvement in productivity by allowing corporate communication and saving more time irrespective of the time and place.
Dedicated employee self service

Important components of intranet portal such as employee self service ESS system is an example of a time saving practice that is presently on the move. With the help of these processes employees can now easily get access to information without asking for assistance from their HR team. Employee self service systems can handle a variety of tasks such as managing health documents, company handbooks, newsletters, holiday requests, internal job applications, training documents, etc. Effective and easy processing of all these components are only possible through an employee self service system.

Performance management to achieve goals
An organization using performance management systems gets an increased, error free and effective work flow. An advanced PMS vitally helps in managing the overall work performance of the organization and its employees. To analyze and make improvements in performance procedures, the key performance indicators needs to be set well in advance for an effective and smooth appraisal system. These indicators are dedicated towards results and aren’t action oriented. A senior management team is responsible for supporting the performance indicators. A dependable and typical performance indicator adds value to the business and is also analytical.

Focus intended systems
The organization’s management committee and decision makers distribute resources and determine necessary levels while making performance levels. The focus is always laid on accomplishment of priority targets that are designed for measuring the performance indicators for certain objectives. A highly advanced performance management system provides vital information that is highly significant and supportive for decision makers. The measures taken for performance and outcomes must be selective and useful for providing valuable information to decision makers.

Managing leave through intranet
At some point of time, companies may be feeling the necessity for a leave management system. This acts as a requirement for companies that function with a large staff where they’ll always find others going out on leave and others coming in. The system helps by simple functions such as electronic processing of vacation applications and tracking the holiday period with other related papers.

Intranet portals have gone through a lot of changes in the recent time period so getting along with these technologies greatly help for reducing the overall work with more accuracy and effectiveness. They provide help in much more convenient ways than only functioning as a gateway to access an organization’s data.

Give HR Function a New Lease of life by deploying HR Software

Gone are the errors prone days of calculating payroll on excel sheet, manually generating and distributing pay slips to employees and then spending the next week or so responding to employee queries and recalculating salary due to incorrect deduction or extra payment. Payroll Management system enables easy management of all aspects related to employee’s financial dealing with the company including salary, reimbursements, taxation etc. A well-designed payroll software goes beyond mere calculation of salary, it enables an organization to monitor and track cost and expenses against each employee. Advanced payroll modules also provide for an employee self service application wherein employees can view their pay slips and other details online when needed. The ESS module removes much of the administrative burden associated with payroll management as all information pertaining to their individual finances,with respect to the company can be accessed by employees through their own unique ID and password.

The extensive range of reports and features available is what distinguishes a good payroll system from an average one.

1.Automation of salary calculation based on formulas for tax and allowances
2.Auto generation of pay slips
3.Manage statutory payments
4.Greater control over data
5.Reduces time and effort spent on administering payroll manually
6.Claims management including Local Conveyance, Travel claim, Medical, LTA etc
7.Easy browsing historical salary records for audit purposes

Modern payroll systems are designed to be flexible and adaptable to integrate easily with an organization’s existing HR system or Human Resource Information System making it a single window for all HR information and activity related to employees. The ESS application when combined with the HRIS and payroll system helps to streamline the entire HR process and make it paperless as all approvals and forms are then submitted and approved online rather than on paper.

The greatest benefit of employing an Employee Self Service application is that it makes dissemination of information to geographically dispersed employees easy to administer and manage. Also since the onus of updating his or her information in the system lies with the employee, employee records generally tend to be more relevant and efficiently managed.

The prominent features of a good ESS are

1.Ability to view / edit personal information
2.Submit Tax declaration online
3.View pay slip and tax working online
4.Makes it possible to submit tax returns online
5.Manager access to view team member records
6.Define workflow for employee joining and exit
7.Leave Attendance System
8.Leave Management System through integration of attendance / access card with shift system
9.Asset Management
10.Travel requisition or taxi requisition
11.Book Conference room
12.Mobile / SIM Card or Data card requisition
13.Raise request for ID card/ visiting card

A hallmark of a good HR software is its ability to scale up to add on more features and module based on requirement. In today’s scenario when organizations are looking at automating administrative and repetitive tasks to reduce operational costs and free staff for more value adding activities, it makes sense for organizations to opt for an integrated Human Resource Management system (HRMS) which covers the entire employee life cycle. Read more.

Performance Management System – Quick guide

An online performance management system helps to align an organization’s strategic goals with employee performance, while improving the efficiency of the appraisal process.  Businesses can derive a wide range of benefits from deploying an effective performance management system ranging from higher levels of employee engagement and higher productivity to higher profitability. Some key advantages to businesses of deploying a good performance management system include

Online performance management systems help to bring about role clarity and focus on expected behaviors and results. By driving performance and feedback discussions, they ensure greater alignment between managers and their teams leading to higher levels of engagement and involvement. An online performance management system empowers employees by providing them access to information as and when they need, bringing about greater transparency in the process leading to reduced attrition rates.

With an online performance management system, there is a significant reduction in the administrative burden of the HR team as also cost saving by eliminating the need for paper based processes. Employee self service portal provides easy access to data and reports at the click of a button leading to higher productivity and improved decision making.

Online performance management systems also enable structured goal setting process with clearly marked out deliverables. This makes it easier for organizations to recognize and retain high performers with focused interventions. A well managed performance management system also allows you to track training results vs. spend and work towards making training more aligned to business goals.

The system also makes it possible to manage different performance cycles within the same organization such as 6-monthly or 12 monthly performance appraisals, as well as appraisals based on employee anniversaries or ad-hoc reviews. Moreover, they are easily scalable with options of administering different forms for different category of employees or employees located in different geographies. They are also securely routed and password protected with access controls to ensure data is kept secure and confidential.

Key features of a well-designed performance management system include

However, even the best performance management system can be successful only if it is used as an enabler to drive greater focus on the performance discussion and end user experience. The true value of a performance management system is realized only when data from the performance management system should be used to identify and plan focused interventions for driving business results. Read more on OfficeNet Portal.

Performance Management System - Empowering Transparency & Goal Accountability

A Performance Management System is designed to capture data related to the performance and professional development of employees with output focus on constructive feedback and developmental suggestions. They are customized for organizations with the aim to capture and store performance evaluation scores and employee review forms for conducting an objective review process, which includes employee’s self evaluation and participation. The basic objectives of the system include:

 1.Provide performance feedback to employee's

2.Identify training needs.

3.Customize development plans and assist in organization decision-making.

Carrying out the entire performance management process of creating, distributing, collecting and analyzing appraisal forms online, brings about greater efficiency, flexibility as well as management of the entire process. Organizations with geographically dispersed workforce find the flexibility that an online system offers, especially beneficial as it affords employee ready access to the system, irrespective of their location. 

Some of the key advantages of having an online system include:

1.Greater transparency.

2.Goal accountability.

3.Accessible from anywhere.

4.Improved decision making.

An online performance appraisal system allows access to data from anywhere, and at any time resulting in greater process efficiency as well as significant cost saving in terms of eliminating the need for paper forms and chasing people for signatures.

The performance management system allows managers to record performance data throughout the performance review period. This feature helps to provide managers with a more accurate view of an employee's performance vis-à-vis relying on memory to recall all assignments worked on by an employee during the review period, which often leads to biases of regency.

Since performance data is available to manager at all times, it is easier for managers to offer coaching or reinforcement to ensure performance and timeliness remain on track. It also makes it possible for Managers to view team metrics and make informed decisions on increments and promotions with the help of latest information. Also, an online performance management system makes it easier to fill open positions internally through proper evaluation on performance and potential.

Importantly, an online performance management system makes it possible to track goal accountability & ensure greater linkages of rewards with results. Employees can record achievements against the goals for managers to review and provide feedback allowing for greater accountability and alignment with organizational goals.

One of the biggest gains for employees with an online performance management system is the fact that it allows for greater transparency in the entire process as it maintains a record of all transactions, historic as well as current, related to a particular employee. Employees can track progress against the performance appraisal process online and can also record feedback on the system.

Modern performance appraisal systems have advanced to offer sophisticated tools and features for greater flexibility and analysis making it even simpler to generate summarized reports across various parameters. They not help monitor an employee’s progress, but also help to identify trends, that aid strategic decision-making. Read more.