Intranet Portal Applications for Precise Work and Effective Management

A modern and inclusive intranet portal means that there you can find a standardized user interface (UI) in addition to an inbuilt system to confirm user authentication. In simple words, the user can access the portal by signing in rather than visiting it simply. You’ll note an increase in knowledge domain of employees of an organization and improvement in data sharing and accessibility. The technology lets company’s management to aggregate, distribute, categorize information and facilitate collaborations in a user friendly manner. Among the significant applications of intranet portal is the highly crucial employee portal. The intranet consists of various useful workflows and applications, providing accessibility to the whole office processing anytime you would like in a highly secure environment. Portal system for employees facilitates improvement in productivity by allowing corporate communication and saving more time irrespective of the time and place.

Dedicated employee self service

Important components of intranet portal such as employeeself service ESS system is an example of a time saving practice that is presently on the move. With the help of these processes employees can now easily get access to information without asking for assistance from their HR team. Employee self service systems can handle a variety of tasks such as managing health documents, company handbooks, newsletters, holiday requests, internal job applications, training documents, etc. Effective and easy processing of all these components are only possible through an employee self service system.

Performance management to achieve goals

An organization using performance management systems gets an increased, error free and effective work flow. An advanced PMS vitally helps in managing the overall work performance of the organization and its employees. To analyze and make improvements in performance procedures, the key performance indicators needs to be set well in advance for an effective and smooth appraisal system. These indicators are dedicated towards results and aren’t action oriented. A senior management team is responsible for supporting the performance indicators. A dependable and typical performance indicator adds value to the business and is also analytical.

Focus intended systems

The organization’s management committee and decision makers distribute resources and determine necessary levels while making performance levels. The focus is always laid on accomplishment of priority targets that are designed for measuring the performance indicators for certain objectives. A highly advanced performance management system provides vital information that is highly significant and supportive for decision makers. The measures taken for performance and outcomes must be selective and useful for providing valuable information to decision makers.

Managing leave through intranet

At some point of time, companies may be feeling the necessity for a leavemanagement system. This acts as a requirement for companies that function with a large staff where they’ll always find others going out on leave and others coming in. The system helps by simple functions such as electronic processing of vacation applications and tracking the holiday period with other related papers.

Intranet portals have gone through a lot of changes in the recent time period so getting along with these technologies greatly help for reducing the overall work with more accuracy and effectiveness. They provide help in much more convenient ways than only functioning as a gateway to access an organization’s data.

Inventive HRMS Intranet Technologies to Get a Smoother Organizational Workflow

The much comprehensive intranet is used for a set of private networks that are present in a company using networking expertise as an instrument for facilitating communication between workgroups or people. Intranet portal makes notable improvements in the entire domain for knowledge of employees of an organization and data sharing ability. Organization personnel are able to distribute, categorize and control the information, share calendars and make numerous other collaborations in a user friendly environment anywhere and anytime they want to. With an intranet employee portal, communication between a company’s members can easily be facilitated, maintaining an effective work environment.

Quick Tasks with Employee Self Service
One time saving technology by intranet portals is the employee self service system. With the technology employees can easily access necessary information without contacting their line manager or HR team. With the availability of a central storage location storing information has become much easier, so rather than calling or emailing HR department the information can be availed through this innovative technology. Whether its access to handbooks of a company, newsletter, requesting holidays, applying for jobs or health and safety documents, all of these tasks are made convenient through employee self service system.
HR management for reducing stressful works

Another crucial concern for any organization is HR management. A helpful Human Resource Management System can efficiently relay processes of daily HR activities with proficient information technology. Newest innovations in information technology services have considerably improved cost efficiency in organizations. Some examples of these technologies are appraisal system, human resource payroll system, integrative corporate management systems and software as a service (SaaS). All these systems are integrated for mitigating the HR department of their bulky and stressful workloads. 

Getting familiar with benefits
Important administrative activities conducted by HR department are vital and common for all organizations. Functions of HR department are included in the field of evaluation, recruitment, appraisal, payroll, etc. With the initiation of inventive human resource management systems, companies and their HR departments quickly began realizing its benefits like automated processing of HR functions and database management services. Being influenced through the system’s innovative benefits, organizations migrated to the automated HRM system.

HR applications
Irrespective of the organization’s size, the software is highly useful for managing data employee wise, salary information, their skills, records, confidential files and other related things. To provide more ease in HR workflow and make it more user friendly, developers have formed different modules in these applications like self service module, work schedule module, payroll module, HRMS, recruitment and other modules. Their diverse functions help to maintain smooth workflow in diverse job areas.

HRIS for resolving issues
Human resource information systems applications must be initiated by organizations to identify other companies going through similar issues of human resource certainly in case of information technology. With the unmatched effectiveness of HRIS, the systems are able to produce effective and much faster outcomes that can only be done on a paper.

Industries can face growth in a proper and much faster manner with the proper installed applications on their systems to improvise with rigorous and diverse workflow. Effective and error proof functions always leads to betterment of organizations.

OfficeNet, Leading the way with its Powerful Human Resource Information System

Organizations across verticals and sectors are increasingly reaping the benefits of the simple, yet powerful HRIS system- OfficeNet, from the house of Netcomm Labs. OfficeNet has enabled businesses to manage the entire employee lifecycle from joining to exit effectively and efficiently.

With its superior design, OfficeNet provides for a more empowered and productive workforce due to easy and fast dissemination of information. Organizations are able to provide easy access to employee handbook and other company documents to all employees, irrespective of time and location differences. Also, OfficeNet’s HRIS makes it possible to administer all employee benefits in an efficient and timely manner enabling a more congenial working atmosphere.

Businesses are also finding decision-making easier and more effective with features to generate any number of customized reports from OfficeNet. OfficeNet’s HRIS makes it possible to update all employee records and status online extremely easily by employees themselves, reducing paperwork and administrative burden for the HR team. With all employee records available in a centralized repository in OfficeNet, data security is ensured with a built in protection mechanism.

OfficeNet comes with advanced technological features which include

OfficeNet Lite delivers superior value with less investment. It has proved to be a highly cost effective way of regularizing communication within an organization and motivating employees towards being more productive.

With a workflow based HRIS system, OfficeNet has proved to be particularly useful in automating recurring employee events such as payslip generation and annual tax return filing leading to greater accuracy with elimination of the possibility of human errors.

Netcommlabs’ latest offering includes the Content Editor bundled with the OfficeNet to make it easy for organizations to maintain an updated and relevant intranet for employees. The Content Editor includes features to update information from multiple sources by providing access to multiple moderators to update information in their specific domain.

“With organizations actively aspiring towards a transparent work culture, OfficeNet’s HRIS system is a great enabler. It goes a long way in empowering employees with its real time dissemination of information”, a senior company resource was quoted as saying. You can also get more information by visit http://www.officenet.in/hris.aspx

Growing Popularity of Employee Self Service Portals

Employee Self Service solutions are fast gaining ground as they relieve the HR function of time consuming administrative responsibilities to focus on strategic initiatives. Self service as the name denotes facilitate managers and employees to independently manage information, data and processes related to their roles.

Employee Self Service Portals provide significant advantages and cost saving to businesses by enabling a "paperless" office and streamlining processes. With ESS, all confidential data related to employees can be stored in a centralized database providing data protection and easy accessibility and navigation to all relevant stakeholders unrestricted by geographical or time differences. An ESS system allows the HR team to set access rights based on the role of an employee.

By virtue of empowering employees with easily accessible data and information, employee self service portal helps to build an organizational culture of trust and transparency. Information can be accessed on demand eliminating the need to get in touch with the HR/Admin teams and waiting for a response.

Key features of an employee self service portal include

Employee Self service portal allows employees to view pay slip, earning statements, loan installment details, PF details as well as YTD statements online at their convenience. There is no lag time between raising a query and accessing data and information. 

Employee self service portals are based on pre defined workflows aligned to company policies. The system enables employees to initiate a workflow when required and company policy is automatically enforced at the application stage itself significantly reducing turnaround time and administrative costs. All stakeholders are connected via system-generated emails, which help in reducing transaction time and cost.

The Help Desk feature in the employee self service portal helps to set SLAs and monitor and enhance service standards of internal teams like IT, Administration, HR and finance. This feature enables employees to raise a ticket based on the issue being experienced, which is then routed to the concerned department. The ticket remains open till the issue is resolved enabling the manager to track the time taken to resolve an issue by the concerned department.  The feature also allows for an escalation mechanism in case an issue is not resolved within a defined time period.

A well-deployed ESS portal enables organizations to maintain a leaner HR team with higher productivity. The HR survey conducted by the Hunter Group in 2010 found that “companies with successful self service implementations reported a staff-to-employee ratio of 1:151 while companies without self service had a ratio of 1:99”. Self-service becomes an even more valuable tool when employees are provided access to update their personal information in real time. Data accuracy is higher and the system allows managers to update team information online, which is then routed automatically to HR team for approval enabling speedier transactions and better quality of service with lesser staff.

By allowing anywhere, anytime access to information and processes concerning them and their teams, businesses can make use of a powerful tool to empower employees and enable them to make better decisions. Read more on OfficeNet Portal.

Performance Management System - Empowering Transparency & Goal Accountability

A Performance Management System is designed to capture data related to the performance and professional development of employees with output focus on constructive feedback and developmental suggestions. They are customized for organizations with the aim to capture and store performance evaluation scores and employee review forms for conducting an objective review process, which includes employee’s self evaluation and participation. The basic objectives of the system include:

 1.Provide performance feedback to employee's

2.Identify training needs.

3.Customize development plans and assist in organization decision-making.

Carrying out the entire performance management process of creating, distributing, collecting and analyzing appraisal forms online, brings about greater efficiency, flexibility as well as management of the entire process. Organizations with geographically dispersed workforce find the flexibility that an online system offers, especially beneficial as it affords employee ready access to the system, irrespective of their location. 

Some of the key advantages of having an online system include:

1.Greater transparency.

2.Goal accountability.

3.Accessible from anywhere.

4.Improved decision making.

An online performance appraisal system allows access to data from anywhere, and at any time resulting in greater process efficiency as well as significant cost saving in terms of eliminating the need for paper forms and chasing people for signatures.

The performance management system allows managers to record performance data throughout the performance review period. This feature helps to provide managers with a more accurate view of an employee's performance vis-à-vis relying on memory to recall all assignments worked on by an employee during the review period, which often leads to biases of regency.

Since performance data is available to manager at all times, it is easier for managers to offer coaching or reinforcement to ensure performance and timeliness remain on track. It also makes it possible for Managers to view team metrics and make informed decisions on increments and promotions with the help of latest information. Also, an online performance management system makes it easier to fill open positions internally through proper evaluation on performance and potential.

Importantly, an online performance management system makes it possible to track goal accountability & ensure greater linkages of rewards with results. Employees can record achievements against the goals for managers to review and provide feedback allowing for greater accountability and alignment with organizational goals.

One of the biggest gains for employees with an online performance management system is the fact that it allows for greater transparency in the entire process as it maintains a record of all transactions, historic as well as current, related to a particular employee. Employees can track progress against the performance appraisal process online and can also record feedback on the system.

Modern performance appraisal systems have advanced to offer sophisticated tools and features for greater flexibility and analysis making it even simpler to generate summarized reports across various parameters. They not help monitor an employee’s progress, but also help to identify trends, that aid strategic decision-making. Read more.

A Quick Guide To An Employee Self Service System

"An empowered organization is one in which individuals have the knowledge, skill, desire, and opportunity to personally succeed in a way that leads to collective organizational success." --Stephen Covey

A well-designed intranet based employee Self Service system is a powerful empowering tool for employees, a relatively low cost means of building a positive association by ensuring all relevant information is available to them at the click of a finger.

In current times, with the internet making access to information instant and easy, employees and managers are simply not willing to wait for information to be made available by a HR representative in a time lag. Employee self-service as a concept, was born out of this very need of businesses to be able to access critical employee information as and when needed. The original concept was to provide an application that could:

ESS was first adopted in a big way by the IT services sector due to the availability of a significant proportion of employees with access to and possessing knowledge of computer and internet. It is particularly advantageous for large corporations with offices and employees spread out geographically across cities and countries. A well-planned and implemented Employee Self Service system provides employees, access to a diverse range of information and forms from a single login. Employee Self Service systems are increasingly evolving into technology tools enabling employees and managers to handle most of their role based data and processes.

Some key benefits of a well-developed ESS system include

Employee Self Service is no longer focused only on providing applications designed to provide relevant information in real time.  It is increasingly being used as a powerful tool for empowering employees and managers to assume greater responsibility towards their jobs as well as professional development. Career planning and growth, skills profiling, learning metrics, goal setting, performance appraisals and a host of analytics are getting added to the ESS applications. Technological advancements, particularly in web technologies, and an improved understanding of human resources, conceptualized and led by HR, but driven by the workforce have triggered this evolution in the ESS application.

A well structured and implemented Employee Self-Service system can take away a sizeable chunk of all HR transactions out of your HR department, freeing up valuable time and resources for more strategic business value adding responsibilities.

Employee Self Service is now an established Business application developed and implemented with the aim of empowering employees and reducing paperwork errors and cost. By reducing paper waste, ESS also lends itself to being an extremely popular Eco friendly initiative as more companies increasingly look for ways to 'go green'. Read more.