Leveraging HR Software to Build a Culture of Trust And Transparency

HR teams across organizations have had to gear up to face new challenges in deploying and managing an increasingly diverse and globally dispersed workforce. The answer to some of these challenges have been through technological interventions such as  Human Resource Management Systems that have helped bridge the communication gap between employers and employees. While Human Resource Information Systems have helped in managing and analyzing employee data for better decision making, challenges in administering employee benefits program remained till Employee Self Service applications came into being.

Why HR Software is needed?

Organizations are increasingly realizing the value of deploying HR software to enable the HR time to be more productive and reduce cost and time spent on routine administrative activity. An integrated Human Resource Management system which combines Leave Attendance System, Leave Management System and Performance Management System with Payroll Management enables organizations to do away with tons of paperwork and establish work flow based systems which can be easily tracked and recorded for future reference as well.

Employee Self Service (ESS) is an application that enables employees to interact directly, through their HR software to view, and in some cases edit or update data, in the system. A tool that is gaining ground very rapidly, Employee Self Service portal empowers an employee to manage a number of self related tasks like leave or reimbursement application, personal information updation and accessing company related information otherwise routed through Human resources or management.   ESS is one HR software that directly impacts employees in a positive manner by giving them access to their information on demand, anytime anywhere without having to follow up with the HR or any other business support teams.

Need for an integrated HR system

A Human Resource Information System or HRIS enables organizations to maintain a secure and central repository for confidential information and processes related to Human resources.  It makes it easy to track and assess employee trends and movements and to determine the future shape of employee initiatives in the organization. A workflow based leave management system enables employees to apply for leaves online as well as keep a track of their leave balance without any outside intervention. It also allows managers to access leave records of team members reporting to them as well as track how many team members have applied for leave simultaneously in a given week or month. Managers can also approve or reject leaves online which then reflect in the system so that the employee can view the status of his application. Likewise managers can also submit their own leave application which then flows to their reporting manager and so on and so forth making the whole process flow seamlessly and effortlessly.

A well designed Human Resource Management System with interconnected modules, has the potential to reduce at least 2/3rds of routine administrative operations from HR function, enabling them to focus time and resources on more strategic value adding propositions and initiatives. It also helps to build a culture where employees are self driven with more accountability as all data pertaining to themselves and their teams are available to them online. Read more.

OfficeNet, Leading the way with its Powerful Human Resource Information System

Organizations across verticals and sectors are increasingly reaping the benefits of the simple, yet powerful HRIS system- OfficeNet, from the house of Netcomm Labs. OfficeNet has enabled businesses to manage the entire employee lifecycle from joining to exit effectively and efficiently.

With its superior design, OfficeNet provides for a more empowered and productive workforce due to easy and fast dissemination of information. Organizations are able to provide easy access to employee handbook and other company documents to all employees, irrespective of time and location differences. Also, OfficeNet’s HRIS makes it possible to administer all employee benefits in an efficient and timely manner enabling a more congenial working atmosphere.

Businesses are also finding decision-making easier and more effective with features to generate any number of customized reports from OfficeNet. OfficeNet’s HRIS makes it possible to update all employee records and status online extremely easily by employees themselves, reducing paperwork and administrative burden for the HR team. With all employee records available in a centralized repository in OfficeNet, data security is ensured with a built in protection mechanism.

OfficeNet comes with advanced technological features which include

OfficeNet Lite delivers superior value with less investment. It has proved to be a highly cost effective way of regularizing communication within an organization and motivating employees towards being more productive.

With a workflow based HRIS system, OfficeNet has proved to be particularly useful in automating recurring employee events such as payslip generation and annual tax return filing leading to greater accuracy with elimination of the possibility of human errors.

Netcommlabs’ latest offering includes the Content Editor bundled with the OfficeNet to make it easy for organizations to maintain an updated and relevant intranet for employees. The Content Editor includes features to update information from multiple sources by providing access to multiple moderators to update information in their specific domain.

“With organizations actively aspiring towards a transparent work culture, OfficeNet’s HRIS system is a great enabler. It goes a long way in empowering employees with its real time dissemination of information”, a senior company resource was quoted as saying. You can also get more information by visit http://www.officenet.in/hris.aspx

Performance Management System – Quick guide

An online performance management system helps to align an organization’s strategic goals with employee performance, while improving the efficiency of the appraisal process.  Businesses can derive a wide range of benefits from deploying an effective performance management system ranging from higher levels of employee engagement and higher productivity to higher profitability. Some key advantages to businesses of deploying a good performance management system include

Online performance management systems help to bring about role clarity and focus on expected behaviors and results. By driving performance and feedback discussions, they ensure greater alignment between managers and their teams leading to higher levels of engagement and involvement. An online performance management system empowers employees by providing them access to information as and when they need, bringing about greater transparency in the process leading to reduced attrition rates.

With an online performance management system, there is a significant reduction in the administrative burden of the HR team as also cost saving by eliminating the need for paper based processes. Employee self service portal provides easy access to data and reports at the click of a button leading to higher productivity and improved decision making.

Online performance management systems also enable structured goal setting process with clearly marked out deliverables. This makes it easier for organizations to recognize and retain high performers with focused interventions. A well managed performance management system also allows you to track training results vs. spend and work towards making training more aligned to business goals.

The system also makes it possible to manage different performance cycles within the same organization such as 6-monthly or 12 monthly performance appraisals, as well as appraisals based on employee anniversaries or ad-hoc reviews. Moreover, they are easily scalable with options of administering different forms for different category of employees or employees located in different geographies. They are also securely routed and password protected with access controls to ensure data is kept secure and confidential.

Key features of a well-designed performance management system include

However, even the best performance management system can be successful only if it is used as an enabler to drive greater focus on the performance discussion and end user experience. The true value of a performance management system is realized only when data from the performance management system should be used to identify and plan focused interventions for driving business results. Read more on OfficeNet Portal.

OfficeNet, an Effective Employee Self Service Portal takes the Industry By Storm

OfficeNet has emerged as a popular Employee Self Service Portal that has found favour with organizations across industry verticals. From the house of Netcomm Labs, this solution aims at empowering managers & employees alike, to independently manage information related to their roles.

On a tactical front, this Employee Self service portal allows employees to view information such as pay slip, earning statements, details of loan installments, PF details online at their convenience. It eliminates both, the need to get in touch with the HR/Admin teams as well as any time lags in procuring information. Easy accessibility and navigation unrestricted by geography or time differences is the biggest advantage of the system.

A significant feature of OfficeNet is that it is based on pre-defined workflows aligned to company policies. It therefore enables employees to initiate a workflow as & when required while automatically enforcing company policy at the application stage itself. This in turn significantly reduces both turnaround time and administrative costs.

With the growing corporate culture of employee empowerment, this Employee Self Service Portal goes a long way in building an organizational culture of trust & transparency.

Importantly, the Help Desk feature of the portal helps to set SLAs as well as to closely monitor service standards of internal teams. An important feature is the system’s ability to generate a ticket based on a specific issue or complaint. This is, in turn, routed to the concerned department. The ticket is closed only when the issue is satisfactorily resolved. This enables the manager to closely track the resolution time. An escalation mechanism provides for escalating the issue up the hierarchy in case the problem is not satisfactorily resolved.

“The role of an Employee Self Service Portal, increases further in an economic downturn, where it helps to reduce both administrative costs & transaction time. Importantly, it also frees HR time for strategic thinking”, said a senior company representative.

Little Surprise then that the system is in use by over 300000 Users across 20 Industry Verticals.You can also get more information by visit http://www.officenet.in

OfficeNet, Emerges As a Powerful Human Resource Management System to Empower Employees

Human Resource Management System from OfficeNet has become a popular tool among businesses looking for innovative ways to remain connected to a geographically dispersed workforce. Developed by Netcomm Labs, OfficeNet aims at empowering managers & employees alike, to independently manage information related to their roles.

This Human Resource Management system provides organizations with a great platform to make important company announcements simultaneously across locations, as well as to publish newsletters and blogs to ensure employees remain updated on events and achievement in teams other than their own. It also makes it possible to conduct employee surveys and opinion polls to understand issues and concerns at an organizational level.

With access to a disparate set of information and applications made easy, OfficeNet helps quick dissemination of information such as employee policies, holiday listing, events calendar, birthday lists, job listings, information on new joinees as well as the schedule of trainings. Since all employee related information is hosted on a central repository, OfficeNet makes it easy to generate and analyze business intelligence reports for greater organizational effectiveness. 

With OfficeNet, employees can fill out HR related forms online as well as route applications for leave and expenses approval eliminating the need for paper forms as well as wasted time and effort in printing forms and taking them manually for approval. Employees are also spared the necessity of physically tracking the status of their application as it is available online.

What’s more, Netcomm Labs also offers the Content Editor bundled with the OfficeNet to ensure the site remains updated and relevant for employees. The Content Editor makes it possible to provide access to multiple moderators who can update information related to their specific areas or department.

“OfficeNet is the ideal Human Resource Management System for organizations seeking cost effective solutions to enhance employee engagement and empowerment levels”, a senior company representative was quoted as saying. For more information visit http://www.officenet.in/hrms.aspx

Human Resource Information System– A Quick Guide

The Human Resource Information System (HRIS) is basically an online solution or software designed to meet the data needs of the HR team and is mostly designed to include an option to add an integrated payroll management and accounting module.

A well-designed and implemented Human Resource Information System provides organizations with a three-fold benefit. Firstly and most importantly, an HRIS system empowers employees with tools to update their own particulars as well as access critical information related to team management, career growth and skill and knowledge enhancement.  Secondly, It frees up HR staff from administrative query management and record updating to perform a more strategic role. Lastly, a Human Resource Information system enables managers to make better decisions and support their team by providing them with tools for real time access to data and analytical reports on their team.

Businesses that invest in implementing an HRIS system suited to their culture and employee values are able to reap rich benefits of a more engaged and productive workforce. Key benefits of using Human Resource Information System include

Newer features like chatting within the HRIS system enable easy flow of information among employees allowing for greater team work and productivity. With a centralized database accessible from anywhere and at any time, Human Resource Information system provides a convenient tool for organizations to host company policies as well as make important announcements. 

Workflow based HRIS system is particularly useful for automating recurring events like monthly payslip generation or annual tax return filing which can easily be completed without human intervention.

Well designed HRIS systems incorporate flexible designs with databases that can easily be  integrated with a range of modules and features. A good HRIS system also provides options to generate customized reports for fast and accurate data analysis and workforce management. Self service module enables more efficient administration of benefits and other employee related processes.

A basic Human Resource Information System typically includes the following features

A more advanced comprehensive HRIS system provides options to add or integrate related application modules such as recruitment management, succession planning, performance management and even learning management.

The HR function is increasingly being called upon to play a more strategic role in current economic conditions for companies to derive and sustain competitive advantage. As the war for available talent pool intensifies, HR and consequently human resource information systems (HRIS) will need to constantly evolve and innovate to include even more value adding business intelligence reporting features, above and beyond, self-service and access to critical information and processes anywhere and at any time. A Human Resource Information system can prove to be an immensely useful tool in helping businesses seamlessly manage a globally dispersed workforce, enhance employee satisfaction, improve efficiency of HR processes as well as achieve cost savings. Read more.

OfficeNet, A Performance Management System Helps Businesses unlock Potential

OfficeNet, an intuitive Performance Management System from the house of Netcomm Labs, has emerged as a favourite with HR Professionals across industry verticals.

This effective tool is designed to seamlessly capture data with respect to performance of employees with an overall focus on providing constructive feedback & developmental suggestions. It not only enables an objective employee review but also facilitates HR Managers in customizing developmental plans for individual employees, including identifying their training needs.

The entire process of performance management conducted through this Performance Management Tool, brings about greater efficiency in the process. Organizations with a geographically widespread workforce find OfficeNet, especially beneficial, as it provides real time, easy access to data.

The online performance management system also facilitates filling of open positions internally basis employee performance & potential. A predominant advantage of OfficeNet, is that it ensures a linear relationship between results & rewards thereby lending itself to high transparency & accountability. Most importantly, it allows for alignment of employee performance with organizational goals, an invaluable advantage for organizations.

OfficeNet is of particular advantage to organizations that have increased in scale & size & hence need to ensure role clarity for seamless operations. With clearly defined role briefs as well as easy access to data, employees are suitably empowered to take timely decisions. OfficeNet also lends itself to structured goal setting with clearly delineated deliverables. This enables recognition of high performers and customizing training modules to meet individual requirements. With trackingof training spends versus results made extremely easy, itfacilitatesalignment of training to business goals. Deployment of this performance management system therefore ensures organizations reap rich benefits ranging from high levels of employee engagement to higher productivity.

“OfficeNet brings with it, the advantages of transparency, goal accountability & improved decision making, all of which go a long way in improving organization wide performance”, a senior company executive was quoted as saying. For more information visit http://www.officenet.in

OfficeNet By Netcomm Labs Pvt. Ltd 
Mandeep Singh
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